All you need to know about Goods Order Inventory (GOIS) Pro

A cloud-based real-time inventory and order management solution designed specifically for all types of businesses to work with multiple platforms with Web browser or using native apps available for iOS & Android operating devices.

No matter what may be your core business, no matter what may be its size, inventory always Provides a skeleton on which your entire organization banks upon. Here, a robust inventory management solution adds life to your business. Yes, GOIS Pro, which stands for Goods Order Inventory System Professional, does bear this responsibility successfully.

GOIS presents itself as a cloud-based all-in-one business solution by integrating the basic yet diverse functions, such as Inventory management, Product/Category management, Sales/Purchase order management, Vendor/Customer management with Intelligent Business Reporting capability.

Irrespective of your core business, GOIS Pro is always ready to extend you its support in dealing with often chaotic situations created by countless inventory required in your business. Inventory is not only available in your warehouses, but also keeps on varying due to continuous purchases and sales. Over then, information regarding your vendors and customers are critical for making your effective business decision and maintaining better relationships. Certainly, challenges faced by always varying inventory are not a new experience for you. And, this makes GOIS Pro one of the most popular inventory management solutions by businesses across the industries.

Outstanding Features to improve your ROI

Barcode Scanning For Quick Business Actions

Now you don’t need to be worried of buying any expensive barcode scanner to map Product barcodes for quick operations, GOIS Pro allows you to use rear camera of your mobile device to scan the barcodes and perform quick actions like stock check-in/check-out, ordering, transfers and adjustments. Moreover users may also connect any Bluetooth barcode scanner for greater efficiency. Quick scanning capability of GOIS Pro saves your effort of cataloguing huge number of items being done manually.

Real Time Data Synchronization to Keep You Updated All the Time

In a multi-user environment, keeping the track of updated stock information without delay is a herculean task. But GOIS Pro with its Real-time data synchronization feature in online mode does this at your fingertip.

Easy Stock Check-In & Check-Out for Fast Inventory Operations

Owing to its specific mobility features, GOIS Pro equips you, tracking your existing stock status for any business location on-the-go. Users may perform easy stock check-in and check-out operations to boost up their business Productivity.

Define Order Invoices & Templates to Maintain Your Business Standards

GOIS Pro gives you a flexibility to define your own business purchase/sales order & invoices templates as per your individual organizational needs. You may add your company banner, logo and may set desired set of fields to be visible to your customers or vendors that helps you to build a good relationship with your clients and dealers.

Make Necessary Stock Transfers & Adjustments to Automate Inventory Reconciliation Process

Reconciling a stock against damaged, missing, stolen or wrong input Products across multiple warehouses is a tedious and time consuming job. Moreover allocating requested stock from the main warehouse to different locations and global business units makes this task more challenging. To cope up with this situation, GOIS Pro Provides stock adjustment feature that allows you to make necessary stock adjustments as additions or deductions for damaged, missing, stolen, etc. items on your warehouse and update the information across the organization immediately. Low stock items can be requested from main warehouse at any time and privileged user may perform quick stock transfer across multiple locations and business units using a very user friendly interface to fulfill such request.

Intelligent Business Reporting for Quick Decisions and Forecasting

To have an eye on all the business transactional activities and to analyze your business performance for a given duration, GOIS Pro allows Business Owners to quickly generate and export detailed reports against purchases, sales, customers, vendors, products, current stock, low stock items, transactions, adjustments, transfers, etc. These reports can also be sent to a desired email or can be printed for auditing purposes.

With an increase in demand, products’ quantity is required to be monitored properly. GOIS Pro will let you monitor your stock levels on a regular basis. You can set a threshold stock level value, and you will receive an alert notification when encountered with low stock limit. When notified, you may reorder those products to make the stock available under your inventory. Low stock items can be requested from the main warehouse at any time and privileged user may perform quick stock transfer across multiple locations and business units using a very user friendly interface to fulfill such request

What GOIS Pro offers?

SaaS

GOIS stores all your business data over highly secured cloud and replicate across multiple servers to free you from worries of protecting your precious information. All your business transactions has been transmitted over secured and encrypted channel which can’t be accessed by any intruder.

GOIS Pro can be accessed from any part of the world with any compatible device, such as Smartphones, Tablets, etc. running iOS or Android operating system and also using any web browser over Desktop or Laptop. Thus it enhances not only the mobility of your organization, but also helps you in expanding your business to the global scale by giving you the flexibility to track and manage your business orders & inventory on the go.

Using online working mode in a multi-user environment, irrespective of number of simultaneous users working under an organization and are making transactions from their respective devices, GOIS Pro synchronize all the data at real-time by maintaining data isolation and consistency to Provide updated and correct information to every user at all the time.

Using GOIS Pro mobile native application on android and iOS devices, you may continue to operate your business and may perform business transactions during offline mode i.e. when you have no internet connectivity. By that time, system will simply store all the information on your local device storage and will get synced with cloud once you are back on network.

Products and Category Management

Now you don’t need to be worried of buying any expensive barcode scanner to map Product barcodes for quick operations, GOIS Pro allows you to use rear camera of your mobile device to scan the barcodes and to perform quick actions like stock check-in/check-out, ordering, transfers and adjustments. Moreover users may also connect any Bluetooth barcode scanner for more efficiency.

Among number of utilities offered into the GOIS Pro system, most useful utility for every business is to setup and import their business Product list into the system. Now, users don’t need to setup Product list or update your stock levels manually one by one into the system, GOIS Pro allows you to bulk initialize business Product list and update the stock levels in one shot using CSV format file with an intuitive interface.

For every business, Product measurement units like packets, bunches, boxes, etc. are very useful for bulk purchases and sales. Now you can find this useful feature into the GOIS PRO system as well. By default, system Provides a predefined measurement unit set to map with the Products with their standard conversion factors like Pounds, Kg, Each, Piece, etc. In addition, a business owner can define their desired measurement units as required and define their corresponding conversion factors to map with the Products for bulk purchase and sales.

Mapping a Product with multiple categories is now possible with GOIS PRO system. With each individual Product, you may map one or more Product categories to be available across the organization.

For easy identification of a Product, GOIS PRO system allows you to map multiple pictures or images to create your business Product catalogue which can be shown to the customers during sale. Further using images, all your representatives would be able to recognize the Products very easily to perform their desired operations.

Now with GOIS PRO system, you may define some products as freebies to be offered to your customers i.e. sale price for such Products would be zero automatically in an order.

For every Product a default purchase & sale price can be defined which will be editable at later stage (if required) across different sections of the system like purchase, inventory and sale.

A business owner may assign a publish date for each Product to make it available for sale and purchase.

Purchase Order Management

Now you can raise your purchase order for your vendors to order the items for your inventory and once the order has been shipped to your warehouse (physically) by the vendor, you may fulfill it to find the same quantities in your inventory (logically) as well into the GOIS PRO system.

GOIS Pro gives you a flexibility to define your own business purchase order & invoice templates as per your individual organizational needs. You may add your company banner, logo and may set desired set of fields to be visible to your customers or vendors that helps you to build a good relationship with your clients and dealers.

Create purchase from mobile/web and send order emails to multiple email addresses simultaneously so that each individual would be aware for any requested items and its corresponding supply to enhance your business workflow.

GOIS PRO allows you to add the necessary discounts, taxes and shipping charges with each purchase order at item and order level as per your business requirement.

As per the individual’s business requirement, a purchase order can also be fulfilled partially for some delivered items to your inventory and the remaining order items can be fulfilled at later stage once it is delivered to your warehouse by your vendor.

Prioritize an order on the basis of its urgency is one of the most important features which become most useful for number of business owners. Now you may set the order priority like Low, Medium, High and Immediate to get the order items delivered to your inventory as per the priority level.

With GOIS Pro system, you may line-up multiple items within a purchase order to get supplied all at once to your warehouse by your vendor.

You may set a desired delivery date for a PO and may keep the track of same and vendor performance.

Inventory Management

Owing to its specific mobility features, GOIS Pro equips you tracking your existing stock status for any business location on-the-go. Users may perform easy stock check-in and check-out operations to boost up your business Productivity.

Using this feature, system allows you to have a quick overview on the total inventory cost for a particular location and available stock items with their corresponding quantity information in your inventory.

Perform stock check-in/out, add purchase, add sales, make stock adjustments and transfer using a mobile quick scan feature makes your business operations faster. It’s an easy three tap Process on mobile device to save your precious time without navigating through multiple individual screens for different type of operations.

Sometimes it is required for a business owner to adjust their inventory stock levels due to different reasons like sales return, damaged item, missing Product, lost items, etc. To cope with these unusual situations, GOIS PRO system allows you to do the necessary stock adjustments (Add/Deduct) on your individual item quantities.

In a multi-location environment, you might be interested in making the necessary stock imports and transfers from one location to another of your Product quantities. Now GOIS Pro do support that valuable feature within it web and device app. You may initiate the transfers and imports across multiple locations and business units into the system very easily.

For each individual product, you can set a low stock limit as a threshold value below which you will get a red alert notification under inventory so as you may reorder those items to make the stock availability under your inventory.

Organizing a stock in a form of lots or receive an order within a lot makes your life easier for future tracking.

Track complete Product lifecycle under your inventory against every individual stock entry and related transactions.

Sales Order Management

Punch a sales order from web or from your android or iOS mobile from anywhere or at your customer site and send an order receipt to your customers email address then & there makes sales operation quicker. User can make a sale either using stock or without using stock i.e. directly from your product list by keeping useful information like courier name, tracking number, order priority, order status, item information, discount & taxes, shipping information, etc.

Using this feature, you may discard any closed sale so that inventory will automatically be rolled-back against any incorrect or voided sales and to keep correct stock levels.

GOIS allows you to keep a track of all returned order items against any sale from a customer and adjust the inventory accordingly. You may also define the time to allow a returned order into the system.

GOIS Pro gives you a flexibility to define your own business sales order & invoice templates as per your individual organizational needs. You may add your company banner, logo and may set desired set of fields to be visible to your customers that helps you to build a good relationship with your clients.

Create sales from mobile/web and send order emails to multiple email addresses simultaneously so that each individual would be aware about customer’s demands and corresponding stock availability to enhance your business workflow.

GOIS Pro allows you to add the necessary discounts, taxes and shipping charges with each sales order at item and order level as per your business requirement.

GOIS PRO system allows you to keep multiple billing and shipping addresses for your customers into the database to access the same globally.

With GOIS Pro system, you can manage your order shipment type as pickup and delivery as required.

For a business growth in a multiuser environment, it is very important for a business owner to have an eye on the status of their sales orders to make their customers happy by delivering their ordered items on or before time, hence GOIS PRO allows you to track the status of an order during its lifecycle until its delivery to the customer.

For every business, it is very important to prioritize the incoming order requests to manage the availability of an item and its corresponding stock levels to fulfill all the customer’s requests on time. GOIS Pro system allows you to define a sales order priority.

Customer & Vendor Management

GOIS PRO system is not bounded with purchase, inventory & sales. Now you can maintain all your customer information within the system which will help you to make the sales efficiently for recurring customers. You can keep all the necessary information of a customer within the GOIS PRO system which can be accessed from anywhere to build your customer relations.

Now you can manage all your vendor information into the GOIS PRO system itself and can map those vendors with your purchases. Also to track the past associated vendors/suppliers for your ordered items, you can have a quick overview of same under Product details section.

GOIS PRO system allows you to keep all the relative contacts for each individual vendor/customer, so as not to have any communication gap in between the vendors/customers and business owners.

With GOIS Pro system, users may add sale notes, Purchase notes, customer notes, vendor notes, stock notes, etc. to make ordering and stock information more meaningful which would be helpful for a business owner while taking a reference in future.

User Profile Management

GOIS Pro support multiple users under every Business Owner account. As per individuals’ business requirement, there can be 1 to N number of users and sub users that can work simultaneously on a same data set under an organization.

There are predefined set of roles and permissions which can be mapped with each sub user to restrict the privileges in a multi-user environment. Further a business owner has a capability to map separate business units with each individual sub user to enable to disable the accessibility on a particular business unit’s data against a given sub user. As per the hierarchy of GOIS system, Business Owner has all the privileges then to Business Admin then to Business Manager and at last Sales Executive has least set of privileges among different roles.

For every page where user will be navigating into the GOIS Pro system whether from web or mobile interface, as per the display preference, users may set their desired display settings to see the number of records to be shown in each individual page, default filters to be applied automatically, etc. Further you may define your default sorting to speed up the operations.

Reports & Analytics

By providing a dashboard implementing advanced analytics to track your sales, purchases and Profits, user’s activities, business summary, etc. enables you to make better supervision of your business activities.

Analyse the gap between your current stock, purchase pipeline and sales pipeline for different Products helps you to maintain your inventory levels and forecast your purchases and sales to optimize your current assets and needs.

Keep a track of each individual Product and its opening, standing, current stock levels for a given duration to access its demand and supply.

To make your business analysis easier, GOIS PRO intelligent reporting allows you to generate interactive Profit & Loss graphs and reports very smoothly.

You can analyse all your business sales graphs and report for a desired duration to understand the top business Products.

All the past records or closed purchase and sales orders for a given duration can be tracked from the GOIS Pro system easily by tracking the history off same

All the inventory stock adjustments against damaged Products, missing items, sales returns, lost or stolen Products can be tracked using stock adjustment logs within the GOIS PRO system to match up your stock levels.

Now you can track all the Inventory-IN and Inventory-OUT to and from the GOIS PRO system using all transactions logs for desired items, categories, duration, etc.

It might be possible that you have missed the low stock alerts or notifications for your inventory items, to get rid of this problem, having a quick look on all the low stock items and creating a purchase order for desired item’s reordering is very quick into the GOIS PRO system using low stock report.

You can track all your inventory transfers and imports across multiple locations and business units using the import & transfer logs. Now you can identify the source and destination location of your inventory IN or OUT for desired items, category, location, etc.

Business Utilities

Among number of utilities offered into the GOIS Pro system, most useful utility for every business is to setup and import their business Product list into the system. Now, users don’t need to setup Product list or update your stock levels manually one by one into the system, GOIS Pro allows you to bulk initialize business Product list and update the stock levels in one shot using CSV format file with an intuitive interface.

Across the GOIS Pro system, each individual screen where a user will be navigating has an advanced filter set and sorting section to boost up the searching capability.

To maintain your business records, GOIS Pro allows business owners to export and take the backup of their desired data into an excel format file.

A most challenging feature called huge data download makes you tension free about your business database size and its global accessibility. Now you may continue to push all your important data into the GOIS Pro system which can be accessed across multiple platforms in one shot or within few seconds.

To flush all your device data and to download a fresh copy of all your business data from central cloud server, GOIS Pro gives you a feature of factory reset to accomplish the same.

Business Entities

A Business Owner may operate multiple organizations under his account. Within each individual organization, you may have one or multiple business units, moreover within each individual business unit, you may create multiple locations as warehouses to organize your inventory flow.

All the business transactions against different entities like organizations, business units, locations, users, Product categories, vendors, customers, etc. can be tracked easily for from its detailed page. It helps business managers to take better business decisions and may do forecasting as per historical information available at a single place.

GOIS Pro allows a business owner and their users to set their desired organizational currency, time zone and colour themes to work with.

GOIS Help

If your business users are facing any trouble in using the GOIS PRO system or need some help to understand the system, a quick case can be logged within the GOIS system on which would be taken care within 24 hours.

A most useful feature for every business is to get assistance when you need functional assistance and to get your queries answered, GOIS PRO allows you to make a live chat with our technical support team to get your immediate help.

To Provide better assistance, GOIS PRO gives you 24x7 Email and business hours (EST) call support to get connected with our representatives directly to get answer on all your queries.

To understand the GOIS PRO functionality, interactive user manuals, FAQs, help videos for mobile app and web system, scheduled demos and trainings will be provided to all the business owners to setup and learn the system in a very interactive manner.