Goods Order Inventory System

Registration and Settings:

Registration: When user clicks application icon, first time the registration screen will opens up and the screen consist of following fields:

1. First name(required field).
2. Last name(required field).
3. Email id(required field).
4. Terms and condition: User needs to click check box for registration.
5. Registration button.

After filling all required information user need to click registration button to do registration. Upon clicking registration button user will move to next screen settings.

Settings: Setting screen consists of following things:

1. Unit.
2. Currency.
3. Email id(required field).
4. Sale tracking.

Unit: User can select any of the units i.e. Metric or English unit. Upon touching on any unit corresponding unit list will open up. User can also add its own unit from unit list for example: if user clicks Metric unit row, corresponding to that Metric unit list screen open up. On that screen there is a + button, on clicking that button Add unit screen will open up and from there user can add its own unit.

Note: User can change units any time in application through setting section. There is a setting section on More screen, from where user can change unit. User cannot delete system defined units and cannot add two units of same name.

Currency: User can select currency by clicking currency option from setting screen. On clicking currency option currency a list will open up and from where user can select currency. Currency which user select will be shown in currency row on setting screen.

Sale tracking: Two options are there:

1. If Inventory tracking is OFF user "can sell product" from product list.
2. If Inventory tracking is ON user will sell from inventory list.

After the user is done with the settings user need to click save button and the user moves to Product Screen.

Setting screen:

Products:

1. Add Products: From Products section user can add products of their own. User can add product by touching on + button which is on product screen. Upon clicking + button a corresponding "Add Product" screen will open up. This screen consist of:
1. Category(required field): User need to select category. On touching category option the corresponding category list opens up and user can select category from there.
2. Product Name(required field): User need to fill product name.
3. Purchase Price(required field): User need to fill purchase price.
4. Sale Price(required field): User need to fill sale price.
5. Select unit(required field): User need to select unit.
6. Scan : Using the barcode scan functionality with the Scan button in add product screen, User can directly add the products.
2. Import Products: The Import Product feature provides you the facility to create a list of Products in one go without the need of adding them one by one. Like the Import database feature, you will get a similar interface for importing the product list from a csv (comma separated values) file. To download a sample csv file click here.
   Goods order Inventory system treats a Product's uniqueness by its SKU Number. So, when you import 'Products' from a correctly formatted .csv file, then it will create new products based on the new SKU numbers which are not present in your existing Products list. During import process, if you select the option Update existing data, then the Products with existing SKU numbers will get updated with new data from the imported csv file.
3. Update or Delete products: User can update or delete product by swipe functionality. For deleting products user need to swipe from right to left on product name from product screen and after swiping a pop up message appears ”Do you want to delete this product with Yes and No option”. To update product user needs to swipe left to right on product and update product screen opens up.
4. Search functionality: User can also search record by putting record name in search field after that user need to click search button and it will search required criteria.

Note: User cannot delete that product which is used in other sections like in my orders, inventory etc.

Product screen:

My Order

1. Adding order functionality: Upon touching + button from top right corner of the My Order screen a product list screen will open up. After that, click on any product. An "Add Orders" screen will open up. Fill all required fields and click Add button to add new product in My order list.

2. Search record functionality: Put name of record in search field and click search button it will give you the search result.

3. Swipe functionality to update or delete order: For update order user need to swipe from left to right on any product name from product list and corresponding update screen opens up. For delete order user need to swipe from right to left on any product from list and popup appears showing message "do you want to delete this order?" with option "Yes or No". On clicking "Yes" order will get deleted.

4. Sorting and filter functionality: For sorting records user need to click sorting button from my order screen and order sorting screen opens up. User can sort data according to given options, same is for order filter functionality. User need to click Filter button and filter screen opens up and from there user can filter order list according to given options.

5. Fulfil order functionality: To fulfill order, user need to click radio button. Upon clicking that a pop message with button is shown up “Do you want to create inventory with Yes or No option”. Upon clicking "Yes" Add inventory screen opens up. Touch Add button and record gets added to inventory. Also record moves to "Closed Order" section and record gets deleted from "My Order" screen.

6. Mail functionality: User can mail the order list by clicking mail button which is at the top right of the order screen. On clicking mail button a new message screen opens up. Here user needs to fill valid email address and then click on "Send" button to send email.

7. Barcode Scan Functionality: User can now add product by using barcode scan functionality. User need to just click on the scan button in the add product, My order or Inventory listing to add the product.

My Orders screen:

Inventory section:

1. Add to sales: For this user needs to touch + button from sales screen. Upon touching a product list will appear.From there user can select any product. After sales entry screen will open up on that screen user can not update product name, unit and purchase price. For sales user need to fill sale price(required field)and quantity(required field) after filling required user need to click add button and records gets added in sales entry. User can edit unit.

2. Swipe functionality for update and delete sales: For update record functionality user need to swipe from left to right. After doing this user can update sales record in update sales screen user can not edit category name, product name, unit and unit purchase price. For deleting sales record user need to swipe from right to left on any product on sales screen. After swiping a pop message appears up “Do you want to delete this sales with yes or no option”. Upon clicking Yes a record will be deleted from sales.

3. Mail functionality: User can also mail the sales list by touching mail button which is at the top right of the order screen. On clicking mail button a new message screen opens up from where user need to fill valid email address and need to click send button for sending email.

4. Search functionality: User can also search record by putting record name in search field and on clicking search button it shows required criteria.

5. Sorting and filter functionality: For sorting records user need to touch sorting button from sales screen and sale sorting screen opens up, user can sort data according to given options. Same is for sale filter functionality, user need to click "Filter" button and order filter screen will open up and from there user can filter order list according to given options.

6. Barcode scan functionality: User need to just click on the scan button in the sales list to add the product (if not in the product list) and sale directly from there.

Note: If Inventory tracking is OFF user can sell from product list. If Inventory tracking is ON user will sell from inventory list.

Sales screen:

More: More section consist of following:

1. Profit and Loss: From here user can see profit and loss. To view user need to touch profit and loss option from more screen. Upon touching profit and loss screen will appear and from that screen user needs to select any choice such as Profit and Loss in Today, This Week, This Month, This Year or by selecting Begin Date and End Date. Whichever option the user selects, it shows profit and loss according to it.

2. Closed Order: User can see closed order by touching on closed order option from "More" screen. User cannot update closed orders.

3. Inventory Listing: User can add, update and delete products from inventory listing. This screen opens by touching on inventory listing option from more screen. Upon clicking + button Add Inventory screen will open up and user needs to fill the details to add that product in Inventory. To delete the product user just need to swap from right to left in the Inventory listing.

4. All Transaction: User can see All transactions occurred in adding the inventory, selling from the inventory or directly from the product. User cannot edit in All Transaction screen.

5. Categories: User can add category from this functionality. For this user need to touch category option from more screen. Upon touching categories screen will open up which contains category list. User can Add Category by clicking + button. Upon clicking + button Add Category screen will open up and user needs to fill name field and after that user need to click Save button and category gets added. User can also delete or update category from this screen by swipe functionality.

   Note: User cannot delete category which contains products. Also user cannot create two categories with same name.

6. Support/Feedback: User can give feedback from this functionality. For this user need to touch support feedback option from more screen and corresponding screen opens up. User can type message there and after that user need to click send button and feedback screen opens up from where user can send mail.

7. Export Database: From this screen user can simply send the database to the given email address.

8. Settings: Setting screen consist of following things:

   Unit or Currency: User can select any of the units i.e. either Metric unit or English unit or any currency from the currency list. Upon clicking any unit option corresponding unit list opens up. User can also add its own unit to list by clicking + button which is at top right of the screen. User can update or delete units from swipe functionality. While adding unit a question is also asked "Do you want decimal values for this unit".

   Note: User cannot delete system defined units and also user cannot add two units with same name.

   Sale tracking: Two options are there:

   1. If Inventory tracking is OFF user "can sell product" from product list.
   2. If Inventory tracking is ON user will sell from inventory list.

   More screen:

   

9. Import Database: Now, Import database feature is supported in GOIS standalone application. This will provide the flexibility to transfer, exchange and backup the data between two similar types of devices.
   

   Process of importing database: In the earlier version, we provided the facility to export GOIS databases. The database (*.db file) sent by you through email can now be imported/downloaded for the same or a different device.
   For example, if you are using an Android based device then you can import the Android Goods Order Database. In 'More' tab you will find a link to Import Database. On clicking the link you will get the option to Import the database. The database can be imported in the following ways:

   1. Import using SD Card (This option is available only for Android devices.)
      To import the database, you need to select your Goods Order Inventory database from your SD card.
   
   
   2. Import from Web Server (This option is available for both Android and iPhone devices.)
      If you want to import your database using this option then you need to send an email, containing the database as an attachment, at support@goodsorderinventory.com
      Note: Please mention your device type like Android, iPhone etc. in the email.
      
      Goods Order team will send you a Download Database Key by email. After entering the key, you will get a list of all your database files. Then, on selecting one of the files from the list, the system will ask you for a confirmation. If you proceed with the 'Yes' option, your current database will get replaced with the newly imported database.
   
   Caution: Always make sure to backup your database before doing any import. Otherwise, you may lose your previous data as the import process will overwrite the existing data.